- Written by CEPE 2013
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CEPE is recognised by its interdisciplinary environment in which individuals cherish knowledge and expertise sharing, as well as cooperation and friendship in order to stimulate their research activities. Therefore, CEPE 2013 programme recognises these intrinsic characteristics.
For downloading the conference programme (final version) click here.
To actively induce transparency, the Organising Committee introduces the programme criteria:
1. Rooms- the rooms names demonstrate a mental recognition for all the conference days, as well as to recognise a layer analysis (macro, meso and micro);
2. Abstracts- tracks are bounded to a macro (societal), meso (organisational) and micro (trends) level analysis as the programme denotes;
3. Session chairs- keynote speakers, panellists, award recipients and members from the organising and executive committees were excluded in order to achieve a democratic and pluralistic role distribution. In addition, two additional aims were considered (and achieved): promote gender equity; and, a mix between old and young scholars.
For downloading the conference programme “sense making” click here.
1. General information
A stimulating conference is achieved through well-organised presentations as well as by providing sufficient time for Q&A (debate) after the oral presentations. These actions will promote additional interest and understanding of the subject, however all parties have responsibilities: presenters (guidelines compliance with creativity); session chairs (guidelines compliance); and, audience (add comments and pose queries).
Presenters and session chairs guidelines are detailed into the next sections.
2. Guidelines for CEPE participants (presenters)
Each paper presentation will be 28 minutes, despite the 30 minutes period into the conference programme. The intention is to allow participants to move among rooms with time and minimise potential interruptions. Make sure that your presentation does not go over 15 minutes, leaving time for questions.
Bear in mind that available technology is explained into IS Faqs (Extras within Participants box).
3. Guidelines for CEPE session chairs
The role of session chairs is to be a leader, i.e., manage people and circumstances in order to sessions run most efficiently and smoothly. Despite be a familiar role, CEPE Organising Committee has decided to draw some guidelines that may help session chairs to achieve these goals. These guidelines and other materials will be given during the conference registration procedure.
A final note: CEPE staff will be in all sessions and is aware of the guidelines, so please do not hesitate in asking for help.
Before the Session
a) Review CEPE 2013 final programme to check the exact time and day of your session;
b) Locate your session papers in the abstracts booklet and read them;
c) Please check if the authors are already in the conference and who will deliver the presentation. If you are not familiar with the authors please notify the conference staff;
d) Prepare the session: (i) become familiar with the room staff and ask for their assistance (awareness about the audiovisual equipment and lights); (ii) request speakers to load and test their presentations; (iii) obtain information about the speaker (education, affiliation, brief work history, achievements and research interests) for a proper introduction at the session. Note that only speakers information is relevant for a multi-authored paper, although in the session read the paper title and all authors’ names; (iv) agree with the speaker which time milestones (5, 3 or 1 minute) to conclude presentation is preferable (one or all).
In order to help session chairs the Organising Committee will give a document for the authors’ information, for session notes, as well as time cards.
At the Session
a) Introduce yourself;
b) Present short introductory remarks concerning the session (abstracts booklet- section conference argument will help);
c) Inform the audience about the paper;
d) Introduce the speaker prior to his/her presentation;
e) Keep track of the presentation time and remember the speaker about time milestone(s), without forgetting to be flexible and courteous. However, do not allow excessive time span;
f) Usually, the participants need a stimulus from the session chairs to open Q&A and critical exchange of ideas. Please encourage the audience and if necessary pose a question (behavioural example);
g) Ensure that only one discusser does not dominate the debate. Please request his/her identification before asking a query;
h) If the discussion on any one paper continues longer than anticipated, interrupt and terminate the discussion as you feel appropriate. Inform the discussers that the debate can be continued during the coffee break, social hour and other times during the day;
i) Please take notes, since you will outline session main ideas (around 2/3 minutes) in the end of the day (conference programme- debate session);
j) “No-shows” should be reported and the session chair should wait for the next time slot;
k) In case of “non-shows” allow more time for the debate if justified.
There is no doubt that the achievement of a session depends on your exceptional conduct. Your collaboration, interest, and efforts are highly appreciated. Thank you!
For downloading the session chair guidelines click here.